Office Support Agent to the Finance. Contracts and Audit Section, EU Delegation to Egypt

eu4egypt
eu4egypt

Under the supervision of the Head of Section, he/she shall perform the following tasks and shall have the following profile:

Functions

  • In charge of registration and filtering of all incoming and outgoing mail/telephone calls for designated section colleagues, notably financial managers.

  • Distribution and filing of documents and correspondence.

  • Encoding in a computerised system invoices and cost claims as well as documents related to legal entities and bank accounts.

  • Assistance in the preparation of reports, payments, contracts.

  • Translation of simple documents (English into Arabic or vice versa).

  • Keeping schedules and appointments.

    Duties

  • Attending meetings inside and outside the Delegation; taking minutes (in English or Arabic).

  • Typing notes, letters and other documents.

  • Responsible for the computerized contacts directory and the mailing list

  • Preparation of visual aids for presentations.

  • Assist in setting up meetings, conferences, seminars, workshops, receptions, events, etc.

  • Assist in travel arrangements (tickets, hotel reservations).

    Other Duties

  • Organising with the Administration Section availability of transport (car / driver).

  • Responsible for section stationery.

  • Ensure the follow-up of management tools (leave plan, project lists, contact lists, etc);

  • Other support activities to members or sections of the Delegation, like customs clearance of belongings for expatriate staff, sending invitation cards.

  • Replacement of other colleagues with secretarial tasks in case of absence.

Closing date

Opportunity type

Job Opportunities