Office Assistant, Council of Europe Office in Tunis

eu4tunisia
eu4tunisia

Under the authority of the Head of Office, the incumbent will carry out a variety of administrative assignments in compliance with procedures, guidelines and priorities, with a concern for quality, efficiency, accuracy and confidentiality.

The incumbent performs the following key duties:

  • assists the Head of Office in the daily running of the Office;
  • ensures the administrative assistance and the organisational support for the activities of the Office, including the organisation of meetings and preparation of files;
  • prepares and carries out the practical and logistical organisation of visits, meetings, official journeys and other events;
  • participates in meetings and follows up on actions agreed;
  • updates and maintains the Office’s agenda and central files;
  • receives visitors, answers and filters telephone calls;
  • processes and drafts correspondence, documents, presentations and assists in preparing reports;
  • participates in the preparation and distribution of reports, documents, briefing notes, newsletters etc;
  • co-ordinates input to contributions and correspondence and ensures follow-up;
  • [...] ensures the circulation of pertinent information and documents within the Office;
  • provides linguistic assistance in translating/summarising texts;
  • provides ad hoc interpretation for the Office during meetings;
  • prepares, records, checks and follows up different kind of transactions, routine petty expenses, statements, orders, contracts, stocks, etc;
  • seeks and collects information, data and documentation;
  • provides technical assistance for the on-line publication of communication texts, news items, documents, press releases etc.);
  • works in close contact with other internal and/or external counterparts to ensure the co-ordination of all these activities;
  • reports to the supervisor on activities in progress and if and when problems occur;
  • promotes Council of Europe values internally and externally.

 

Closing date

Opportunity type

Job Opportunities