Responsible, under the responsibility and supervision of the Head of Section and/or of the

relevant financial verifying agent, for the good functioning of the financial functions of the Section,as financial initiating agent.

Functions and duties

BUDGET, FINANCE, CONTRACTS and ACCOUNTING – Financial and contractual co-ordination

• Provide advice on financial and budgetary matters to the staff in the operational section(s) of the delegation.
• Participate in negotiations of technical and financial aspects of contracts linked to the
• preparation and implementation of external assistance projects.
• Assist in tender openings and evaluations and represent the Delegation in local tender
• procedures as observer.
• Draft documents linked to financial operations (addenda, payment orders, recovery orders,debit notes).

BUDGET, FINANCE, CONTRACTS and ACCOUNTING – Financial initiation

• Function as financial initiating agent for all financial transactions related to the
• implementation of projects (commitments, procurement and calls for proposals dossiers,
• payments, recoveries, decommitments).
• Verify supporting documents related to all financial transactions of the section.
• Manage the Legal Entity and Bank Account files.
• To check and confirm the validity and expiry date of bank guarantees related to projects and ensure their correct registration in accounting systems.
• To draft relevant communications to contractors.

BUDGET, FINANCE, CONTRACTS and ACCOUNTING – Financial reporting

• To encode contractual and financial data in accounting and project management systems (CRIS, ABAC).
• Ensure coherence and timely encoding of data in various databases.
• Assist in the preparation of financial reports and statistics (RAC, RAL, payments forcasts, EAMR, annual reports, ad hoc reporting).

INFORMATION and DOCUMENT MANAGEMENT – Document management Finance and Contract

• File and archive financial documents, correspondence and returned files and requests for clarification.
• Handle correspondence and relevant notes, including their registration in Ares.

AUDIT, CONTROL and INSPECTION – Support and follow-up

• Provide assistance for “on the spot” control and audit missions.
• Assist in the follow-up to audit reports and discharge procedures.
• Assist in the preparation and evaluation of own audit programmes.