The EU Delegation to The Hashemite Kingdom of Jordan offers a post of Administrative Assistant . Under this post, the recruited person will be attributed functions depending on the needs of the Delegation. Upon recruitment, the successful candidate will occupy a specific job function as Administrative Assistant – this job function may be changed in accordance with the needs of the Delegation.

Administrative Assistant for Operational, Admin Support and Resources- Administration section.

• Encoding of internal documents (officials/CA’s & local agents payments) into ABAC as initiating agent.

• Holds the supporting document of the Imprest account under responsibility HoA.

• Checks their correspondence to the legal commitment goods, checks correspondence to services or works received.

• Prepares local payments (cheques & E-Bank) for payments approved in ABAC, prepares Cash Receipt vouchers if requested, and prepares the supporting documents to enter into Imprest Account, execute payments.

• Prepares & calculates wages sheets, payrolls and acknowledgment of receipt as well as the matching bank transfer orders and cash payments to be presented to the signature of HoA and HoD.

• Keeps and properly files all the accountancy related documents able to give evidences for financial & budgetary control.

• Prepares accounting vouchers and checks batches.

• Checks on the accountancy program on PC for any discrepancy between written records and electronic data bases under the supervision of HoA.

• Collaboration on budget forecasting & revision.

• Budget commitment validation and creating of new commitments.

• Responsible to assemble all relevant data necessary to draw up the budget request as well as all engagements & contracts liable to be entered in the budget proposal.

• Initiating & follow up on specimen signature cards together with Brussels & local bank whenever needed.

• Checks the correspondence between the amount paid and the contractual engagement taken (orders, leases, contracts etc.)

• Sub-delegate of signatures

• Private calls control & payments collector

• Execute on HOD’s utilities/ domestic staff budget and entertainment expenses, under the supervision of the HoA

• Organise ECHO payments under the supervision of the HoA

• Back-up for Accountant and Assistant of the accounts

• Backup for protocol.

• Coordinate cleaning staff plan.

• Responsible for management of drivers.

• Backup for Procurement and contracts (Low and Middle Value)